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Introduction Of Review Health And Safety Procedures In The Workplace Case Study
Health and safety procedures in the workplace are crucial to maintain the effective health of the employees. Proper evidence along with answers to the questions have been provided in this study to review the health and safety procedures in the specific workplace.
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Evidence is given for number one:
1.1 obtaining authorizations for the review from the responsible person for PBS4.
I work as an assistant manager at PBS4. Hence, I have obtained permission from Anna Hunter, chief operations officer of PBS4 to conduct a review of health and safety procedures in my workplace (Pbs4.org.uk, 2023).
1.2 Work timetable, review's goal, scope, timeframes and priorities
I have proposed a proper work schedule for conducting the review which consists of the employees' working time so that a clear view can be gathered regarding the health and safety procedures. The purpose is to monitor the interaction between volunteers and people with learning disabilities and challenging behaviour. This review of the health and safety procedures in PBS4 would help in finding the need for improvement in maintaining effective health and reducing potential hazards within the workplace (Jean et al. 2021). The preferred timescale for conducting this review is six months duration. Prioritise of this review include changes in working practices. All of these have been discussed with the chief operations officer of PBS4.
1.3 Identifying aspects of PBS4 to be reviewed and the methods to be used.
The training and education sector is one of the areas in the workplace that needs to be reviewed so that practised health and safety procedures can be evaluated. The methods used for this evaluation include reviewing training materials, content along with observing training sessions and assessing employee knowledge and understanding. Risk assessment and hazard control is another area that needs to be reviewed. Methods for this include examining the process of risk assessment in PBS4 along with hazard identification evaluation and control methods (Camassa et al. 2020). The working environment requires to be monitored as well to understand the health and safety procedures more proficiently. Methods for preventing hazards such as slips, trips and falls need to be reviewed as well as the ergonomic guidelines. Furthermore, different policies regarding health and safety procedures and guidelines need to be reviewed to evaluate their clarity, comprehensiveness and effectiveness.
1.4 Identifying relevant tools and records for PBS4 under consideration.
I need sufficient time to find suitable resources and documentation for the workplace review. Accordingly, financial resources allocated for this review for both external and internal affairs are needed. The documents related to health and safety records such as incident reports, risk assessment, training records and maintenance logs are required for conducting the review of health and safety procedures in PBS4. Information can also be gathered from both in-house and external healthcare professionals regarding the health and safety procedures of PBS4. More insightful knowledge for this review can be gathered from safety officers, managers, supervisors and employees (Bluff, 2019). Maintenance records along with job descriptions are required to understand the specific job roles, responsibilities and tasks related to health and safety within PBS4. The documents are mostly from PBS4 and some of them are provided by other organisations.
1.5 Informing other participants in the review on its goals and procedures to ensure their understanding.
The purpose of this health and safety procedure review for PBS4 is to enhance the existing protocols to create a safe working environment along with maintaining the effective health of employees. Similarly, the review's objectives are to find potential risks, boost regulatory observance, and increase the overall efficiency of health and safety precautions. The process undertaken for this review includes gathering documents, on-site assessments, data analysis, interviews, collaboration, implementation, review and recommendations.
Evidence is given for number two:
2.1. Identifying and using appropriate safety gear and apparel suitable to the workplace PBS4 under review.
I need to properly wear my PPE kit while working in PBS4 for the review. The PPE kit consists of disposable gloves, disposable gowns, eye protection and a mask or face shield (Cellina, Orsi and Oliva, 2020). Accordingly, I need to carry hand sanitiser waste disposal bags and surface disinfectants as infection control measures. Some communication cards or systems are also important to facilitate effective communication with individuals who are associated with PBS4.
2.2 Ensuring that every aspect of the review is covered, including any that might require additional scrutiny
Industry-specific guidelines, standards and best practices related to health and safety procedures need to be covered in this review. I need to check if the employer has been following the Health and Safety Act 1974 to protect the safety of the employees along with preventing potential damages within the workplace (Bernardsimsassociates.co.uk, 2023). The guidelines of this Act 1974 are also considered a legal requirement in the current scenario that PBS4 needs to follow (England.nhs.uk, 2023). Moreover, I need to review previous data related to the health and safety records as well as previously reviewed data.
2.3 Recording variations between the results of earlier reviews and the current circumstance.
Previous review findings emphasised implementing effective risk assessments to prevent potential hazards within PBS4. The current situation reflected an improvement in handling hazard situations however vary has been noticed while coming to training levels of the employees (England.nhs.uk, 2023). The nursing leads noticed that staff members were not consistently practising the important, scientifically supported fundamentals of positive behavioural support.
2.4 A list of the occupational risks to health and safety that could have a major negative impact.
The health and safety hazards include manual handling, slips, trips and falls, workplace violence, infectious diseases, psychological hazards and others. These could cause significant harm to PBS4 along with bringing reputational damage.
2.5 List any health and safety violations in order of priority and provide solutions to control dangers after consulting the accountable party.
After consulting with Jonathan Beebee, chief enablement officer of PBS4 and Anna Hunder, I came up with a list of non-compliance with health and safety measures (Pbs4.org.uk, 2023). This list would help in making recommendations to control those kinds of hazards.
2.6 Creating an action plan to improve health safety that includes follow-up for monitoring and putting suggestions and corrective action into practice.
The duration of the action plan would be 8 months post-review. The estimated cost of this action plan for improving health safety as well as follow-up monitoring and recommendations would be around 1000 dollars. One health and safety committee needs to be built for that manpower is also required. A comprehensive health and safety audit also needs to be done to gather significant knowledge for providing recommendations for follow-up maintenance.
2.7. Evaluating the report findings:
- a) according to specified guidelines
Based on the established instructions I have found that PBS4 significantly improved controlling hazards through risk assessments. However, they need to focus on providing equal and thorough training to the employees so that they can provide proper assistance to the people who are in need.
- b) consistent with the action plan
Based on the action plan PBS4 requires a health and safety committee that would monitor the guidelines of Act 1974 to maintain a proper working environment and minimise potential hazards within the workplace.
Understanding how to review workplace health and safety protocols
3.1 Describing the moral and legal obligations of both employers and employees.
Employers are legally obligated to ensure adherence to health and safety laws, create a secure workplace and provide employees with training. Whereas, employees have a moral and legal obligation to prioritise their own and others' safety, adhere to safety regulations and report potential dangers.
3.2 Describing own obligations under the law for health and safety
specific laws governing my profession
My job role includes following safety protection by using personal protective equipment or PPE correctly, reporting hazards or incidents, participating in training programs and corporating with employer initiatives. Accordingly, I also need to follow the HASAW Act to maintain a safe work environment (Hse.gov.uk, 2023).
organisational structure
I work as an assistant manager in supported living for PBS4. Hence, I look after any health and safety-related issues in the workplace along with carrying out risk assessments covered by satisfactory precautions.
those in charge of workplace health and safety are being evaluated
Responsible people for health and safety in PBS4 are the chief enablement officer, chief operations officer and chief of the board that are under review (Pbs4.org.uk, 2023).
ways to choose and employ personal protection gear.
A PPE according to my need can be selected by identifying and evaluating the hazards within the workplace.
such specific health and safety dangers might be present depending on a person's employment.
The risk of physical injury, verbal or emotional aggression, self-harm, environmental hazards and communication challenges.
the job functions and work sectors I intend to examine
I also work as a bank staff with the Dorset Healthcare NHS as a Mental health support worker. Hence this is the next work area that I am planning to review.
3.3 Describing the notice requirement that must be met before the review occurs.
PBSr needs to be given a notice period of two months before the review takes place.
3.4 Highlighting the need of being aware of potential dangers and hazards at work.
The safety of staff and individuals can be secured if hazards and risks can be known beforehand that can arise within the workplace. The knowledge regarding this also helps in implementing effective risk management along with providing person-centred support. Legal and regulatory compliance also increases which ensures the reduction of risk of legal liabilities and potential penalties for non-compliance. Furthermore, help in gaining continuous improvement.
3.5 Describing the tools required to conduct a review, and
The resources include time, finance, proper access to health and safety records, access to other people and working areas needed to carry out a review.
Some effective communication techniques.
Some of the effective communication techniques for review are face-to-face meetings, interviews, surveys and questionnaires (Davies et al. 2020).
employ good interviewing methods.
Open-ended questions, follow-up questions, structured approaches and establish reports can be applied as effective interviewing techniques for review (Ahlin, 2019).
possess abilities in communication and presentation.
Clarity, confidence, active listening, nonverbal communication, visual AIDS and adaptability are some of the process potential and communication skills that are required for conducting reviews (Wanko Keutchafo, Kerr and Jarvis, 2020).
3.6 Describes the documentation and reporting procedures as well as the required post-review plans.
The action plan is one of the appropriate post-review plans that help in providing further recommendations. Accordingly, as a post-review plan the established health and safety committee in PBS4 needs to monitor the overall health and safety procedures of the workplace as per guidelines. Documentation of the action plan and continuous monitoring would aid in the overall recording and reporting procedure after post-review.
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Conclusion
Based on this study it can be concluded that it is essential to review health and safety procedures in the workplace to assess and enhance the existing protocols to create a safe work environment. Moreover, it also helps in identifying potential hazards and the recommended solutions to minimise workplace hazards.
Reference list
Ahlin, E.M., 2019. Semi-structured interviews with expert practitioners: Their validity and significant contribution to translational research.
Bernardsimsassociates.co.uk, (2023), “Health & Safety” Available at: https://www.bernardsimsassociates.co.uk/services/health-safety/?gclid=Cj0KCQjwho-lBhC_ARIsAMpgMoe4GVgfOvGU1jCLznCj1SabMe7fL6ajWs33VU2iCdU-UeW2YtCRm_caAqzwEALw_wcB [Accessed on: 04-07-2023]
Bluff, E., 2019. How SMEs respond to legal requirements to provide information, training, instruction and supervision to workers about work health and safety matters. Safety science, 116, pp.45-57.
Camassa, L.M.A., Elje, E., Mariussen, E., Longhin, E.M., Dusinska, M., Zienolddiny-Narui, S. and Rundén-Pran, E., 2022. Advanced respiratory models for hazard assessment of nanomaterials—Performance of Mono-, Co-and Tricultures. Nanomaterials, 12(15), p.2609.
Cellina, M., Orsi, M. and Oliva, G., 2020. How to reorganize the radiology departments to face the 2019 coronavirus disease outbreak. Disaster Medicine and Public Health Preparedness, 14(6), pp.789-791.
Davies, L., LeClair, K.L., Bagley, P., Blunt, H., Hinton, L., Ryan, S. and Ziebland, S., 2020. Face-to-face compared with online collected accounts of health and illness experiences: a scoping review. Qualitative Health Research, 30(13), pp.2092-2102.
England.nhs.uk, (2023), “Health and Safety Policy” Available at: https://www.england.nhs.uk/wp-content/uploads/2017/04/pol-1002-health-safety-policy.pdf [Accessed on: 04-07-2023]
England.nhs.uk, (2023), “Positive behavioural support at the non-profit social enterprise PBS4” Available at: https://www.england.nhs.uk/atlas_case_study/positive-behavioural-support-at-the-non-profit-social-enterprise-pbs4/ [Accessed on: 04-07-2023]
Hse.gov.uk, (2023), “Health and Safety at Work etc Act 1974” Available at: https://www.hse.gov.uk/legislation/hswa.htm [Accessed on: 04-07-2023]
Jean, J., Rodríguez-López, M.I., Jubinville, E., Núñez-Delicado, E. and Gómez-López, V.M., 2021. Potential of pulsed light technology for control of SARS-CoV-2 in hospital environments. Journal of Photochemistry and Photobiology B: Biology, 215, p.112106.
Pbs4.org.uk, (2023), “About Us” Available at: https://pbs4.org.uk/about-us/ [Accessed on: 04-07-2023]
Wanko Keutchafo, E.L., Kerr, J. and Jarvis, M.A., 2020. Evidence of nonverbal communication between nurses and older adults: a scoping review. BMC nursing, 19(1), pp.1-13.
