Project Management Report for Quid Hampton Construction Assignment Sample

Introduction Of Project Management Report for Quidhampton Construction

Project management is defined as the different knowledge and skills which are applied to attain the objectives of the project. For the successful completion of the project project management stages must be effectively applied. The current study includes the project of Quidhampton Construction which is a high-profile project being handled by ARCH Ltd. The current study will outline the review of the project's progress along with an evaluation of the challenges and advising measures to improve. In the end, the project portfolio will be evaluated like stakeholder analysis, communication plan, risk register and many others.

Project Management Report

Review of project progress

Currently, the pre-commencement conditions have been completed and are also approved by the planner. With the evaluation of the project details it is clear that currently the total expenditure of the project is 1,564,107.71 and the total gross profit that the company has is 301,392.29. Also, the demolition is complete and the ground is ready to work within the timeframe of 3 weeks. In addition to this, the project manager of the current project has been fired (Almashhadani and Almashhadani, 2023). This was pertaining to the fact that he did not have proper delivery and technical skills which affected the working of the project. Along with this, many new changes have been made which majorly included creating new advertising hoardings around the site. This is done in order to attract the consumers and as a result of this, the potential consumers called for the inquiry. As a result of this, the 4-bed house was sold off for £485000. In addition to this, currently, the BM is for administration and as a result of this the business is hoped to sell for goodwill. In case the project is sold then the new project manager will renegotiate with ARCH Ltd for the new contract terms and conditions.

Along with this, it was evaluated that the existing structure was demolished and the asbestos have been removed. This implies that now the construction can take place effectively. In addition to this, there is a requirement for internal design specifications to be done so that all the designs of the cottages can be finalised. Moreover, the roof structure of the cottage has also been made and it is made with timer frames (Ghorbani, 2023). Further, the parking work also needs to be done as it includes providing vehicle access, parking, and proper access to the gate and road. Furthermore, another work which is accomplished includes meeting conservation needs which includes the use of aluminium windows, clay tiles for decoration, knapped flint and many other different types of changes. These modifications and innovations are made in order to give a new and modern look to the cottage so that it is liked by the consumers.

Evaluation of challenges

While undertaking a construction project, there are many different types of challenges which the project manager and team face. These challenges are faced because the project operates in an external environment and there are many different changes which affect the working of the project to a great extent.

The major challenge which the project is facing is that the roles and responsibilities are not clearly defined. Further, there is also no clarity of the work that is which employee is responsible for what type of activity (Lock, 2020). This creates a challenge because when the roles and responsibilities are not clearly listed there will be confusion relating to work and as a result, this work will not be undertaken properly.

Another major challenge which has been faced while accomplishing the project is that disputes have taken place with the architect relating to the unresponsiveness while dealing with the query and the concerns. This created a challenge because there were many different types of queries which were developed and these were left inattentive by the architect. Thus, as a result of this, the issues were not addressed and the problem was faced while working.

Along with this other challenges faced by the project manager was that the local residents have complained relating to the fact that all the waste of demolition is burnt on-site only and this affects the environment in a negative manner. This challenge affects the working environment and due to this, the company faces issues because now the company has to take the demolition and other materials to some other place and it will result in an increase in the cost of the company.

Furthermore, another challenge faced by the project manager was that during the community consultation process, it was analysed that there is a requirement to provide a safe footpath outside the site (Maqbool and Jowett, 2023). This resulted in an impact on the planned outcomes as these changes were not planned. Resultantly the cost of the company will increase and as a result of this now company have to make new planning for taking this change into consideration.

Advising additional measures

With the above evaluation, it is clear that there are many different challenges which affect the working of the company. This is particularly because of the reason that these changes affect the operational efficiency of the plan and the planned output will be affected to a great extent.

The first and foremost advice to the project is to have a clear role and responsibility defined. It is particularly necessary because when the roles and responsibilities will be clearly stated then it will help the project manager to distribute all the work evenly and effectively (Kim, Chang and Castro-Lacouture, 2020). This will provide clarity of work to all the employees and they will be in position to work and attain the objectives of the project easily.

In addition to this, another strategy advised to the project manager is to effectively research within the market. This is particularly necessary because within the local market there are many different changes which frequently take place. Hence, the project manager must ensure that all these changes are included within the working. Thus, before starting the project all these aspects must be included within the planning.

Along with this it is advised to the project manager that they must include some contingency situations and there solution. This is particularly necessary because the project operates within the external environment and there are many different changes taking place within it. Hence, for the effective working of the project it is very necessary for the manager that they count for all the possible changes which could occur within the future. Thus, it will help the manager manage any situation in a better and more effective way and help in attaining the objectives easily.

Along with this it is also advisable to the project manager that they must keep some contingency for managing situation. This is particularly necessary because many a times some situation occurs wear in there is requirement of principal (Hofmann and et.al., 2020). hence this contingency fund can be used in such a particular situation and tea problem can be solved. For instances the project manager faced the issue of making Footpath nearby the area. Hence in order to solve such a situation the contingency fund could have been used and the problem could have been solved easily.

Project Portfolio

Project mandate

The scope of the current project includes the development of the cottage with different specifications so that the objectives of the present project can be accomplished. The current construction project includes the making of 5 cottages and along with this, a new sports pavilion also needs to be provided so that it can improve the value of the cottages (Pinto, 2020). This site of Quidhampton is situated near Wiltshire Country Planning and is 0.95 hectares wide. The criteria of the current project are the development of the 5 cottages with top-quality materials so that quality is improved.

Key stakeholder analysis

Stakeholders are the people who are interested in the work and success of the company. For the success of the project, it is very necessary that the needs and interest of the stakeholders are taken into consideration (What Is Stakeholder Analysis? Definition, Examples and Template, 2023). The stakeholder matrix of Quidhampton is as follows-

Stakeholder communication plan

For the successful completion of the project the most essential aspect is to communicate effectively. This is pertaining to the fact that without effective communication no work can be undertaken. For Quidhampton the stakeholder communication plan is a strategy which is developed by the company to connect with the stakeholders. Hence, for effective communication, the use of a combination of verbal and written communication will be implemented. This is particularly used by the stakeholders because this will help them to understand the requirement in a better and effective manner (Sepúlveda-Rivillas, Alegre, and Oltra 2022). In addition to this, combination of verbal and written communication will provide clarity to the stakeholders. In addition to this, the written communication is preferred as it can be used in future reference as well and can be kept as proof of roles and responsibilities for future working as well.]

Project management structure

With the help of the above management structure it is clear that the project is following the hierarchical structure. This is particularly used by ARCH Ltd because this type of structure helps in making a structured way of providing direction to the subordinates (Kerzner, 2019). This type of structure provides the benefit of providing clarity of work and improves better communication.

Risk register

Conclusion

In the end, it is concluded that project management is essential for accomplishing the objectives of the project. It includes applying the knowledge and skills relating to the completion of the project. The study highlighted that the different challenges faced by the project included unclear role and responsibility, disputes with the architect and many other challenges. In addition to this, some measures were provided which included conducting effective research along with the having some contingency fund for solving the issues. Further, stakeholder analysis was done and it was evaluated that verbal and written communication is helpful in communicating with the stakeholders. In the end it was evaluated that different risk are faced by the business which includes technical, financial and strategic risk.

References

Books and Journals

• Almashhadani, M., & Almashhadani, H. A. (2023). Translation Integration in Information Systems and Project Management: A Synergistic Approach. International Journal of Business and Management Invention, 12(6), 298-304.
• Ghorbani, A. (2023). A review of successful construction project managers' competencies and leadership profile. Journal of Rehabilitation in Civil Engineering, 11(1), 76-95.
• Hofmann, P., Jöhnk, J., Protschky, D., & Urbach, N. (2020, March). Developing Purposeful AI Use Cases-A Structured Method and Its Application in Project Management. In Wirtschaftsinformatik (Zentrale Tracks) (pp. 33-49).
• Kerzner, H. (2019). Using the project management maturity model: strategic planning for project management. John Wiley & Sons.
• Kim, S., Chang, S., & Castro-Lacouture, D. (2020). Dynamic modeling for analyzing impacts of skilled labor shortage on construction project management. Journal of Management in Engineering, 36(1), 04019035.
• Lock, D. (2020). Project management. Routledge.
• Maqbool, R., & Jowett, E. (2023). Conserving a sustainable urban environment through energy security and project management practices. Environmental Science and Pollution Research, 30(34), 81858-81880.
• Pinto, J. K. (2020). Project management: achieving competitive advantage. Pearson.
• Sepúlveda-Rivillas, C. I., Alegre, J., & Oltra, V. (2022). Impact of knowledge-based organizational support on organizational performance through project management. Journal of Knowledge Management, 26(4), 993-1013.

Online

• What Is Stakeholder Analysis? Definition, Examples and Template. 2023. [Online]. Available through: <https://www.tractivity.co.uk/blog/stakeholder-analysis#:~:text=Stakeholder%20analysis%20is%20the%20process,as%20their%20needs%20and%20expectations.>