Communication For Effective Management In Workplace Assignment Sample

Introduction Of&The Place Of Communication For Effective Management In The Workplace

This study is going to focus on the importance of communication for effective management within the workplace. It can be analysed the fact that "Effective communication" is the procedure of communicating new ideas, opinions, thoughts, knowledge, and any type of data and information. The process of communication is a message that can be understood and received with clarity and a purpose for an individual or any group of people. Hence, the effective communication process can make feel satisfied both the sender and receiver. The place of communication is highly effective to maintain and manage the workplace communication process properly. This study is going to evaluate the problems that can be found in diverse workplaces while communicating. After that, future opportunities and the importance of effective communication within any business, management organisation or workplace are going to be discussed elaborately. Lastly, a few recommendations will be suggested to develop an effective communication process within the workplace.

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Main body

Problems of Communication in the Workplace

A good communication process is an essential tool and also a part of core leadership functions. Apart from this, it can be depicted the fact that poor communication within the organisation can lead the staff towards the way of demotivation and the confidence level of the workers and employees may become down and that leaves a vital negative impact upon the organisational growth and future development (Wang et al. 2021). The supposed problems that may arise from the lack of communication in the workplace are as follows.

Language barriers and cultural differences

The vital communication challenges can be faced by the organisational leaders along with the employees due to cultural differences as well as language barriers. Cultural barriers can nurture the issue of serious miscommunication within the workplace of an organisation. It can increase&conflicts that can negatively leave impact team cohesion. It can also be noted that poor interpersonal associations among co-workers can increase multiple issues due to diverse cultural differences and that can also cost businesses annual production and growth. Thus, the MNCs or multicultural companies must have to be more focused on the emerging issues regarding cross-cultural communication (Schroth, 2019). On the other hand, language barriers can be developed due to the inability to communicate. Hence, the language barrier different languages can become barriers for the employees to understand the communication way of both the sender and receiver.&

Passive listening

Passive listening means listening to someone but not listening to them with proper attention. This type of listening habit can increase issues while trying to understand the other person correctly. Lack of&awareness and actual listening skills increase this type of issue within any business organisation and its workplaces (Boholm, 2019). Apart from that, lack of proper communication tool, lack of employee engagement and lack of collaboration are other three major challenges that any business organisation may face to maintain effective communication.

One way communication

Workplace communication issues can also start with the ignorance that can be found between the employees or the leader's employees. One way communication can demotivate the individual on the other side. Employee engagement is highly needed to bring progression within an organisation and this type of one-way communication can enhance adequate issues for the business development process of that organization (Yue et al. 2019). Physical barriers are also considered as a process of non-verbal communication barriers and that is one of the most common barriers that can be found within workplace communication barriers.

Lack of communication standards

Communication language is highly significant and needed to increase organisational effectiveness. In this aspect, the employees generally lack the maintenance of proper body language and eye contact which two are the main aspects that can maintain familiarisation among the team members as well (Ferreira et al. 2021). Thus it can be depicted that, a lack of creating a standard of communication may reduce the&rapid business growth and also decrease the retention of employees. Body language speaks a lot and that portrays the way of effective communication within the workplace.&

Perceptual barrier

Different perspectives of the employees and leaders are&one of the most common communication challenges that can hinder the management process of employees and strong relationships cannot be built within the teams (Nyberg et al. 2021). Within any national, international or type of multinational organisation people come from different values,&preferences, attitudes life experiences and backgrounds and these factors may increase barriers within their perceptions.&

Place of Communication in effective management

The place of communication is highly effective in managing a workplace properly. As per the view of Newnam and Goode (2019), "Effective communication" is the process that can help one to exchange different ideas, beliefs, opinions, thoughts, knowledge, data, information and many more. Effective communication can&include different types of communication processes such as verbal and non-verbal, visual, listening and written types. Communication can be done via face to face or via social media platforms, over the telephone, through the mail, different applications, phone calls, many video applications and many more. In this aspect, the "5 C’s of communication" can be more influential to enhance the process of effective communication in any business management process. The 5Cs are clear, complete, correct, compassionate and concise.

Hence, it is difficult to measure the effectiveness of the effective communication process. As per the view of Vasanthakumari (2019), more or less among&100,000 employees of different organisations in&the United States and the United Kingdom they lost $62.4 million per year only due to poor communication between the employees and the organisational leaders. This type of communication is highly significant for the managers or the leaders and the entire effective management process of an organisation is directly interlinked with the ways of&Planning, Organizing, Leading and Controlling.

Opportunities for proper communication for effective management of the Workplace

Diversity within the workplace has become the most common factor in this modern era. Most leaders have to show respect for the differences and understanding of the employees of an organization (Coffelt et al. 2019). Hence, it can be noted the fact that apart from the diverse challenges of lack of communication within the workplace, there are various opportunities for the use of proper communication skills in the workplace. It can be used to manage effective workplace culture too. Hence, the opportunities that most organisations may gain by maintaining proper and effective communication within the workplace are as follows.

Team building

The use and maintenance of effective communication within the workplace can bring opportunities to properly collaborate and communicate with each team member, employee, staff as well as and organisational leader (Komodromos et al. 2019). In this aspect, most business organisations can get the opportunity to boost the communication process within their business firm and that can also help the leaders to build effective team members and teams that can easily be able to bring more business growth in the future. This process can also improve employee morale as well as employee satisfaction.

Innovation

In the future, the leaders can support the employees to openly communicate and share different ideas with each other. Different perspectives and ideas of different employees can bring innovation within the business development process as well as business development strategies (Ková?ová and Drahotský, 2021). This type of diverse innovative solution can increase the productivity of that organisation. Leaders can increase the scope to openly communicate with different new ideas for the betterment of organisational growth.&

Strong management

While the managers or the leaders have the ability to communicate effectively then they can become able to acquire the&ability to manage their teams as well as all the employees (Hauksdóttir, 2019). Effective communication can increase the key responsibilities of the leaders including the opportunities for&conflict management, delegation of tasks,&relationship building and motivation. The proper effective communication process can help leaders to be strong communicators.&

Growth

Communication is not only an external process but also it can be observed both&internally and externally. Hence, the opportunities for proper communication include the growth of effective management processes within any workplace.

Importance of Communication in Business and Management

There are different benefits of the effective communication process that can maintain effective business development and management growth. It can be depicted that an effective workplace communication process can provide growth within the organization more rapidly. Hence the benefits and importance of communication in business and management are included as follows.

Conflict mitigation

An effective communication process can easily help the leaders and employees to reduce all types of workplace tensions and conflicts that may emerge between different employees as well as between the employees and leaders. It has been noted that most organisational conflicts may emerge due to ineffective communication tactics and misunderstanding (Wang et al. 2021). As a result, this type of lack of communication or miscommunication may&feel not understood, disregarded, disrespected and simply not performing in the expected manner by the employees. In this aspect, the use and utilisation of proper communication tools and skills within the organisation may remove and reduce all types of emerging miscommunication and misunderstandings.&

Employee engagement

An effective communication process can maintain an accurate relationship between employees and leaders. Apart from that through this leaders can become able to better understand the goals and needs of the employees. It is also important to increase the job satisfaction of the employees and create an enjoyable work environment.&

Improve productivity

The performance of the employees can be developed and as a result, the productivity of the organisation may increase efficiency. All types of generated confusion between employees can also be reduced by this communication tool. This type of tool generally helps organisational leaders to achieve business productivity and it is also able to maintain a strong relationship with the employees as well the business leaders and managers (Schroth, 2019). A good communication process can also build trust among the employees and that can also be considered a way to increase organisational productivity and revenue.

Improve employee and client relationship

Any business organisation generally depends on the proper relationship between the organisation and its customers or clients. Customer satisfaction is the core needs that organisational leaders must have to keep in mind (Boholm, 2019). In this aspect, the effective communication process can be more influential to build a solid relationship with the clients as well. It is also important to increase the values of that organisation. It is a sign that can maintain a healthy workplace culture.&

Boost employee job satisfaction

Job satisfaction is one of the best satisfactions for all the organisational employees. Proper communication with the leaders and support from the leaders can increase the job satisfaction of the employees of an organization (Yue et al. 2019). Leaders with their effective communication process can maintain a transparent and trustworthy work environment. As a result, the workplace and work can become enjoyable and harmonious for the employees.

Recommendation for communication development in the Workplace

Implement the right technology

The leaders have to use proper communication tools to communicate effectively including text, SMS, e-mail,&G-Suite and Microsoft 365/Office and many more can be highly effective.&

Keep employees updated

The use of effective communication techniques can be used to make the employees updated (Newnam and Goode, 2019). It can boost organisational productivity.

Motivation and feedback

Good verbal and non-verbal communication can increase the morale and motivation of employees (Ferreira et al. 2021). Apart from that feedback and suggestions can more effective to make positive work culture and environment.

Conclusion

It can be concluded that this study is all about the significance of communication for adequate management within the workplace. In this aspect, this study has evaluated the difficulties that have been found in diverse workplaces while employees are trying to communicate. Furthermore, future opportunities for effective communication in the workplace have been discussed those are including team building, innovation, strong management and many more. Along with that, the importance of effective communication within any business or workplace has also been discussed adequately. Lastly, the implementation of the right technology&updated employees and employee motivation have been suggested to develop an effective communication process within the workplace.&

References

• Boholm, Å., 2019. Risk communication as government agency organizational practice.&Risk analysis,&39(8), pp.1695-1707.
• Coffelt, T.A., Grauman, D. and Smith, F.L., 2019. Employers’ perspectives on workplace communication skills: The meaning of communication skills.&Business and Professional Communication Quarterly,&82(4), pp.418-439.
• Ferreira, R., Pereira, R., Bianchi, I.S. and da Silva, M.M., 2021. Decision factors for remote work adoption: advantages, disadvantages, driving forces and challenges.&Journal of Open Innovation: Technology, Market, and Complexity,&7(1), p.70.
• Hauksdóttir, H., 2019. The Influence of Communication for the Future of the Physical Workplace.
• Komodromos, M., Halkias, D. and Harkiolakis, N., 2019. Managers’ perceptions of trust in the workplace in times of strategic change: The cases of Cyprus, Greece and Romania.&EuroMed Journal of Business,&14(1), pp.2-20.
• Ková?ová, P. and Drahotský, O., 2021. Barriers to Effective Interpersonal Communication in Retail.&Index of Authors, p.87.
• Newnam, S. and Goode, N., 2019. Communication in the workplace: Defining the conversations of supervisors.&Journal of safety research,&70, pp.19-23.
• Nyberg, A.J., Shaw, J.D. and Zhu, J., 2021. The people still make the (remote work-) place: lessons from a pandemic.&Journal of Management,&47(8), pp.1967-1976.
• Schroth, H., 2019. Are you ready for Gen Z in the workplace?.&California Management Review,&61(3), pp.5-18.
• Vasanthakumari, S., 2019. Soft skills and its application in work place.&World Journal of Advanced Research and Reviews,&3(2), pp.066-072.
• Wang, B., Liu, Y., Qian, J. and Parker, S.K., 2021. Achieving effective remote working during the COVID?19 pandemic: A work design perspective.&Applied psychology,&70(1), pp.16-59.
• Yue, C.A., Men, L.R. and Ferguson, M.A., 2019. Bridging transformational leadership, transparent communication, and employee openness to change: The mediating role of trust.&Public relations review,&45(3), p.101779.